Abstract & Infographic Submission & Guidelines

Please read the full submission guidelines carefully before submitting.

ABSTRACT & INFOGRAPHIC SUBMISSION GUIDELINES

• Abstracts may be submitted for infographic, poster or oral presentation only.
• Abstracts submitted by fax, email, or post will NOTbe accepted.
• Abstracts must be submitted on or before 15 April 2025.The online submission system will close at 11:59 PM GMT+8 on this day.
• Please do not submit multiple copies of the same abstract.
• Only original abstracts will be accepted.

 CONFIRMATION OF RECEIPT AND NOTIFICATION OF DECISION

• After submitting your abstract, you will receive an email confirmation that your abstract has been received.
• After confirmation of acceptance of the abstract, relevant graphs, images and tables can then be attached for the final poster.
• Notifications regarding the status of your abstract will be sent out by 30 April 2025. Please email abstract@apssregional.comif you have any questions.

PRESENTATION AT THE CONFERENCE

• Instructions for the preparation of poster presentations will be sent together with acceptance notifications.
• The Committee will endeavour to schedule abstracts according to the authors’ preferences but reserves the right to decide on the final form of presentation.
• For each abstract, at least one author is expected to attend the Conference. Presenting authors must register for the Conference and pay the registration fee.
• Abstract presenters need to register by the registration deadline for inclusion in the scientific programme and the presentation schedule.

PREPARING YOUR ABSTRACT FOR SUBMISSION

• The abstract should be as informative as possible and include the following details:
  • Objectives: background and specific objective of the study
  • Methods:description of methods used
  • Results:summary of results obtained
  • Conclusions:conclusions reached

• Abstracts must meet the following specifications:
  • Abstract title –Limited to 25 words
  • Abstract text –Limited to 300 words
  • Abstract topic –Abstracts must be allocated to a specific topic from the Scientific Programme.

• Use only standard abbreviations. Special or unusual abbreviations are not recommended. If otherwise necessary, the latter should be placed in parenthesis after the first appearance of the full word.
• All abstracts must be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication.
• Please note that abstracts must be submitted before the deadline in order to be sent to review for inclusion in the Scientific Programme.

PREPARING YOUR INFOGRAPHIC SUBMISSION

The infographic should be as informative as possible and include the following details:

• The infographic must meet the following specifications:
  • Infographic title – Limited to 25 words
  • Infographic text – Limited to 300 words
  • Infographic topic – Infographic must be allocated to a specific topic from the Scientific Programme
• Your infographic should be original, reflecting your personal creativity, while also being visually appealing and captivating to the audience.
• Any images used should be cited (Creative commons, public domain, or personally taken/designed).
• Use only standard abbreviations. Special or unusual abbreviations are not recommended. If otherwise necessary, the latter should be placed in parenthesis after the first appearance of the full word.
• All infographics must be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication.
• Please note that infographics must be submitted before the deadline in order to be sent to review for inclusion in the Scientific Programme.
• File formats and size limitations:
  • Files should be less than 15 megabytes in size.
  • Images must be in digital format and meet specific technical requirements, such as being in PDF or JPEG format.
  • Include your name and contact information on the image.

GUIDE TO SUBMISSION
Kindly download the step-by-step PDF guide on how to submit your abstract, and the troubleshooting tips should you face any difficulties.

DECLARATION OF CONSENT TO PUBLICATION AND ASSIGNATION OF COPYRIGHT

Please take note of the following terms:

• The submitted abstract cannot be modified or corrected after the submission deadline has closed. The Abstract Submitter understands that it will be published as submitted.
• Submission of the abstract constitutes the consent of all authors to publication (e.g. Conference website, programme, and other promotional materials).
• The Abstract Submitter warrants and represents that no part of the information and content provided by him/her (hereafter referred to as the “Content”) to APSS-ROBAC 2025 and Kenes MP Asia (hereafter referred to as the “Organisers”), nor the publication of any such Content by the Organisers, on the internet or otherwise, infringes any third-party rights, including, but not limited to, privacy rights and/or intellectual property rights.
• The Abstract Submitter grants the Organisers a copyright license to reproduce, publish, translate, distribute, and display the text of the Content on a royalty-free, perpetual, irrevocable, nonexclusive basis.
• The Abstract Submitter is responsible for informing the other authors about the status of the abstract.
• The Organisers reserve the right to remove from publication and/or presentation any abstract which does not comply with the above terms.

ENQUIRIES

APSS-ROBAC 2025 Abstract Team
2nd Floor, 20 Kallang Avenue
Pico Creative Centre, Singapore 339411
E-mail: abstract@apssregional.com